How to Categorize Emails in Outlook 365: A Step-by-Step Guide

Categorizing emails in Outlook 365 is an effective way to keep your inbox organized, making it easier to find and manage specific messages. In this article, we'll walk you through the process of categorizing emails in Outlook 365.

Once you've successfully followed the whole process, your item should look something like this (refer to the image below). To start, select as many categories as you want and click on 'Ok.'

To assign a category to an email, select the particular item and click on the 'Categorize' option from the menu. From there, you can select 'All Categories' to view all available categories.

If you want to assign two or more colors to any of the items, you'll need to select the category in the Color Categories menu. This allows you to customize your categories and assign a color and name according to your understanding.

To change the names of other categories and assign a new one, click on the 'Rename' option and set the desirable name. You can also create a new category by clicking on the 'New' button and assigning a name, color, and shortcut key.

Once you've created a new category, click on the same 'Categorize' option and select 'All Categories.' From there, you can easily assign your new category to any email.

If the 'Categorize' option doesn't show up by right-clicking, simply select the particular mail folder and under the tags section, click on the 'Categorize' option. Alternatively, you can right-click on the mail section and in the Categorize option, select a color (refer to the image below).

With Outlook's color categories feature, you can differentiate between your different groups of emails, making it easy to quickly track and organize them. By using categories, you can separate various items and keep your inbox organized.

In conclusion, categorizing emails in Outlook 365 is a simple process that allows you to customize your email management system. With the default categories available or by creating your own, you can easily separate and organize your emails, making it easier to find what you need when you need it.

How to categorize emails in outlook 365